Are you a well-rounded, superstar administrative assistant? We're a fun and thriving internet marketing company with an exciting opportunity for a personable and professional candidate to join our team!
The Administrative Assistant will support the Human Resources Manager and is responsible for all daily administrative functions and will work on projects to improve efficiencies within the office. The successful candidate will have exceptional verbal and written communication skills, will be highly organized and will be able to manage multiple tasks to completion. In addition to the completion of routine tasks, the candidate must be proactive in identifying additional ad hoc tasks necessary to creating the best office environment for the staff. Above all, the candidate must bring an engaging personality to allow for successful interactions with a large and diverse staff. As the first face seen when entering the office, the Administrative Assistant must also strive to build professional relationships with clients, vendors, and employees at all levels of the organization.
Responsibilities:
? Greet and direct in-office visitors
? Answer and route phone calls with professional phone etiquette
? Retrieve, sort and route incoming mail and packages, prepare and drop off outgoing mail daily
? Work with vendors for all deliveries, office maintenance, and equipment service needs
? Take inventory and purchase kitchen supplies (e.g. food, drink), as well as, office supplies
? Oversee organization and cleanliness of both kitchens and supply rooms
? Schedule and arrange weekly staff lunches
? Manage company wide Outlook calendars to reflect employee PTO
? Assist HR Manager with phone and onsite interview scheduling
? Assist staff event planning committee with scheduling, ordering, and purchasing as needed
? General office duties including: faxing, scanning, filing, filtering emails, scheduling, conducting internet research, outlining company policies, and processing expense reports
? Assist staff with general inquiries
? Run errands as needed
Requirements:
? 2+ years of administrative experience; experience in Human Resources preferred
? Excellent typing skills, internet research abilities, and strong computer knowledge; particularly with Microsoft Office (Word, Excel, Outlook)
? Must have great common sense and be able to make rational decisions to solve problems
? Must be organized, detailed oriented, and able to multi-task
? Must be punctual and on time to work at 8:00am daily
? Must maintain professional outlook and appearance
? Strong verbal communication and writing skills
? Ability to be proactive and prioritize projects
? Ability to lift and unload grocery, and office inventory
? Ability to follow, maintain, and enforce company operational flow and procedures
? Must be able to maintain confidentiality with sensitive information
? Must be able to handle rapidly changing situations
? Must be outgoing with great interpersonal skills, must be able to work with all employees
Compensation & Benefits: We offer a competitive hourly starting salary rate, bonus program, 401K, medical benefits, life insurance, paid holidays and personal days, paid monthly parking or commuter reimbursement, a casual work environment, a well-stocked kitchen within our penthouse offices, and an extremely nice group of folks as your co-workers.
To Apply: Please send a cover letter and resume with your salary history and requirements. Submissions without cover letters and salary information will not be considered. Thoughtful cover letters that tell us about you and why you are interested in this particular job will receive careful consideration. Thank you for your interest, we look forward to hearing from you!
Location: Downtown Los AngelesCompensation: $15/HR, Full Benefits, Bonus Program, PTOPrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.
No comments:
Post a Comment